Effective immediately, there are updates to the event and meeting guidelines for the winter/spring months. The changes are summarized here, but for more information, please visit theGuidelines for In-Person Events and Meetings page.These changes apply to all ASU-affiliated events, including those that occur off-campus.
1. The description of an event/meeting has been updated to include in-person gatherings that take place on ASU property, relate to university business, or are paid for in whole or in part using university funds ("events").
As announced by President Crow on March 29, spring commencement will be held in a virtual format and colleges will be hosting small, in-person celebrations for graduates. These celebrations are still required to adhere to ASU’s Guidelines for In-Person Events and Meetings. Here are some highlights to remember when planning these small gatherings:
No more than 50 people, including staff and faculty may be in attendance at a time.
The most consistent question regarding the Event & Meeting Guidelines released on September 8th has been pertaining to food and beverage during events. We now have some clarification on those guidelines as well as a revision for student organizations. Originally, student organizations were NOT allowed to have food during events, they could only provide "grab-and-go" options on the way out of the event or meeting. Revisions to the guidelines related to food and beverage are as follows:
Our virtual event platform comparison helps you pick your next virtual event solution. There has never been a wider selection of tools to create virtual events. This is both an opportunity and a burden. Which solution will suit your needs? What to look for?
"Do the best you can until you know better. Then when you know better, do better.” —Maya Angelou
There is no shortage of information when it comes to virtual events. Our trusted vendors are working day and night to adapt and pivot to stay relevant in our current climate. There are so many options and so many resources available, but which one do YOU need? As new products and resources emerge we can implement new and innovative ways to hold events.
Thank you to all of you that joined us live as we talked with Steven Glab, the Vice President of Operations at Marx Productions. We discussed important items that event planners should consider when pivoting to the virtual world, multiple event platforms, and how to choose which option would work best for your event.
Entering into our new digital world hasn’t been easy but here at ASU, we have an incredible amount of support staff to lean on. We have compiled resources in 5 areas below to begin the journey into virtual meetings and events as well as some of the ways UTO can assist us as event professionals.
1. Last week Seth Levine from UTO presented a webinar dedicated to ASU Virtual Event Resources where he shared his most effective tips, resources, platform comparisons, and answered your questions.