Guidelines for Table Reservations
Updated February 1, 2021 until further notice
These guidelines apply to reservations to use university tables and chairs, in designated outdoor campus locations adjacent to campus walkways (“tabling”).
They do not apply to or prohibit spontaneous expressive activities or other constitutionally protected activity that takes place in public areas of campus. However, individuals participating in such activities are subject to generally applicable ASU campus guidelines, including the requirement to wear face coverings at all times indoors or outside when physical distancing cannot be maintained, as well as ABOR Policy 1-124 and ASU SSM 802-01.
- Reservations can be made only by registered student organizations and departments. Non-University organizations/guests will not be allowed to table.
- Tabling reservations will begin September 8, 2020.
- Available tabling spaces/maps will be adjusted on each campus to allow for proper physical distancing.
- Student organizations and departments must have a reserved space or location that is appropriately sized for the group.
- Tables and chairs will cleaned and sanitized by ASU staff before checkout and after check-in.
- Tabling should be limited to 2 organizational members at a time but should practice appropriate physical distancing measures. Additional members are permitted to help set-up and teardown the table and if needed for staffing the table but only if members maintain distancing of 6 feet.
- Organizational members at the table must wear face coverings at all times, consistent with university guidelines.
- Physical distancing (currently, a minimum of six feet) must be observed at all times at all outdoor events and activities.
- Student organizations may use Sun Devil Sync platform to track student information and interest. For further information on how to use this technology, please contact email@example.com.
- All communications advertising the activity must include a reminder of the applicable guidelines, including:
- Face covering and social distancing requirements
- A reminder that attendees who do not feel well should stay home
- Information about virtual participation options, if available, for those who need or desire them
- A link to ASU’s COVID-19 information page (https://eoss.asu.edu/health/announcements/coronavirus)
- All student organization events that require a reservation must inform their primary or secondary advisor. Both the advisor and the organization members present at the table are responsible for ensuring that these guidelines are followed.
- Eating food at the table is not permitted.
- Food and beverage items can be distributed at tabling events to be taken away and consumed elsewhere. Items should be individually packaged, and social distancing should be maintained while the items are being distributed.
- Organizations are required to complete a Food Exception Form (https://eoss-forms.asu.edu/mu/food_exception_request_form) prior to the tabling event.
- Literature and promotional items/swag may be distributed, subject to the following guidelines:
- Distribution should be planned to maintain social distancing between organization members and people accepting the literature or items. Strategies include pre-packaging items (self-serve or grab-and-go) and assigning an organization member to monitor any lines or crowds and encourage them to follow mask and distancing guidelines.
- Promotional items other than literature should either be washable or wrapped in packaging that can be opened and discarded.
Enforcement of guidelines:
If the university determines that a tabling event or gathering does not comply with these guidelines, the university reserves the right to:
- Deny or rescind the organization or department’s to use the table (even if the event has already started).
- Restrict the event organizer from tabling or reserving other campus space in the future.
- Pursue other disciplinary sanctions, including employment consequences, student code of conduct violations, and/or removal of recognition from a student organization.
These policies will be adapted as needed as local, state and federal guidelines and declarations are revised and as public health circumstances on the campus and surrounding areas evolve.