Guidelines for Table Reservations

Updated July 15, 2021 until further notice

These guidelines apply to reservations to use university tables and chairs, in designated outdoor campus locations adjacent to campus walkways (“tabling”).

They do not apply to or prohibit spontaneous expressive activities or other constitutionally protected activity that takes place in public areas of campus.  However, individuals participating in such activities are subject to generally applicable ASU campus guidelines, including Community of Care guidelines as well as ABOR Policy 1-124 and ASU SSM 802-01.

Reservations:

• Reservations can be made only by registered student organizations and departments.  Non-University organizations/guests will need to be co-sponsored by a department or registered student organization.
• Tabling reservations will begin on July 15, 2021.
• Student organizations and departments must have a reserved space or location that is appropriately sized for the group.

Tabling expectations:

• Students, staff, and guests present at tabling must comply with the University’s Community of Care guidelines and other applicable university guidelines.
• Student organizations may use the Sun Devil Sync platform to track student information and interest.  For further information on how to use this technology, please contact clubs@asu.edu
• All communications advertising the activity must include a reminder of the applicable guidelines, including:
  • A link to ASU’s COVID-19 information page (https://eoss.asu.edu/health/announcements/coronavirus)
• All student organization events that require a reservation must inform their primary or secondary advisor.  Both the advisor and/or organization members present at the table are responsible for ensuring that university guidelines are followed.
• Food and beverage items can be distributed at tabling events. 

Enforcement of guidelines:

If the university determines that a tabling event or gathering does not comply with these guidelines, the university reserves the right to:

• Deny or rescind the organization or departments to use the table (even if the event has already started).
• Restrict the event organizer from tabling or reserving other campus space in the future.
• Pursue other disciplinary sanctions, including employment consequences, student code of conduct violations, and/or removal of recognition from a student organization.

These policies will be adapted as needed as local, state and federal guidelines and declarations are revised and as public health circumstances on the campus and surrounding areas evolve.